New Vendor Package

Complete the steps below to become an approved vendor for our managed communities.

Billing Information

Billing Address — Update the billing address for your invoices:

COMMUNITY NAME
c/o PS Property Management
PO Box 7079
Round Rock, TX 78683

Or you may email invoices to: invoices@psprop.net (invoices only please) in PDF FORMAT ONLY.

Mail or email (preferred) invoices — DO NOT do both as this may delay your payment.

Invoice Submission Guidelines:

Invoices must be addressed to the Name of the Community, NOT PS Property Management.
Submit invoices via email to invoices@psprop.net in PDF format ONLY.
When submitting multiple invoices, each invoice must be sent as a SEPARATE PDF file.

All inquiries regarding invoices, or to speak to the accounting department, should be submitted to: info@psprop.net.

Vendor Information

1. Name

Vendor Name *

DBA

2. Business Address

Address *

City *

State *

Zip *

3. Mailing Address

Same as Business Address

Address *

City *

State *

Zip *

4. Contact for Site Work

Name *

Email *

Phone # *

5. Accounting Contact

Same as Contact for Site Work

Name *

Email *

Phone # *

6. 1099

Yes

Please select Yes or No.

7. Service Type(s) *

Please select at least one service type.

W-9 (Required)

Please provide a completed W-9 form. You may either upload an existing completed W-9 or fill out the form below electronically.

Upload a W-9

Fill Out W-9 Online

📄

Click to upload or drag and drop
PDF, JPG, or PNG

Form W-9

Request for Taxpayer Identification Number and Certification

Go to www.irs.gov/FormW9 for instructions and the latest information.

1. Name of entity/individual *

2. Business name/disregarded entity name (if different)

3a. Federal tax classification *

4. Exemptions (if applicable)

5. Address *

6. City *

State *

ZIP *

Part I - Taxpayer Identification Number (TIN)

Enter your TIN or EIN (only one is required).

TIN

Employer Identification Number (EIN)

Part II - Certification

Under penalties of perjury, I certify that:

1. The number shown on this form is my correct taxpayer identification number; and
2. I am not subject to backup withholding; and
3. I am a U.S. citizen or other U.S. person; and
4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.

Signature *

Date *

Certificate of Insurance (Required)

Please attach a copy of your COI with the minimums listed below and with the information below in the certificate holder box. COI must not be expired.

Click the sample below to view a full-size example:

Certificate of Liability Insurance

SAMPLE

Commercial General Liability
Auto Liability
Workers Compensation

1. Certificate Holder Box must read:

PS Property Management
As agent for all communities under management
PO Box 7079
Round Rock, TX 78683

2. Required Minimums:

Liability Insurance - $1,000,000 per occurrence & $2,000,000 aggregate
Auto Insurance Liability - $1,000,000 combined single limit (Any Auto)
Workers Compensation - $1,000,000 each accident

Please also give your insurance agent this email address so they can send updated certificates each year upon renewal: vendorinsurance@psprop.net

Upload Certificate of Insurance

📄

Click to upload or drag and drop
PDF, JPG, or PNG

Vendor Direct Deposit

We offer our vendors ACH (Direct Deposit) payments as an optional quicker alternative to a paper check. (This is the fastest form of payment. Check arrival is dependent on USPS and NO estimated arrival times can be given.)

Payment Method *

Direct Deposit

Check

Please select a payment method.

SAMPLE

CERTIFICATE OF LIABILITY INSURANCE

COVERAGES
Type of Insurance	Coverage	Required Minimum
A - Commercial General Liability Claims-Made / Occurrence	Each Occurrence General Aggregate Products-Comp/Op Agg	$1,000,000 $2,000,000 $2,000,000
C - Automobile Liability Any Auto	Combined Single Limit (Ea accident)	$1,000,000
B - Workers Compensation and Employers' Liability	E.L. Each Accident E.L. Disease - EA Employee E.L. Disease - Policy Limit	$1,000,000 $1,000,000 $1,000,000

Certificate Holder Box (Must Read Exactly):

PS Property Management
As agent for all communities under management
PO Box 7079
Round Rock, TX 78683

Application Submitted Successfully!

New Vendor Package

1. Name

2. Business Address

3. Mailing Address

4. Contact for Site Work

5. Accounting Contact

6. 1099

7. Service Type(s) *

Part I - Taxpayer Identification Number (TIN)

Part II - Certification

1. Certificate Holder Box must read:

2. Required Minimums:

Upload Certificate of Insurance

Payment Method *

CERTIFICATE OF LIABILITY INSURANCE

Certificate Holder Box (Must Read Exactly):